Business template
Vendor Agreement
Establish clear terms with suppliers and service providers using a professional vendor agreement template. Customize and send for e-signature with Docuxel — completely free.
Format
Generated draft
Workflow
Editor import
Status
Signature-ready
Party 1 signature
Party 2 signature
About this template
A vendor agreement is a legally binding contract between a business (the buyer) and a vendor or supplier (the seller) that outlines the terms and conditions for the provision of goods or services. It establishes pricing, delivery schedules, quality standards, payment terms, and the responsibilities of each party. A well-drafted vendor agreement protects both parties, reduces disputes, and ensures a smooth working relationship throughout the engagement.
What the draft includes
Buyer Information
Company name, authorized representative, address, and contact details of the purchasing party.
Vendor Information
Vendor or supplier company name, representative, address, and contact details.
Scope of Services/Goods
Detailed description of the products or services the vendor will provide.
Pricing & Payment Terms
Unit pricing, total contract value, payment schedule, invoicing procedures, and late payment terms.
Delivery & Performance
Delivery timelines, service levels, performance metrics, and penalties for delays.
Term & Termination
Contract duration, renewal conditions, and grounds and procedures for early termination.
Create and sign
- 1
Sign Up Free
Create your free Docuxel account in under 30 seconds. No credit card required.
- 2
Choose the Vendor Agreement Template
Select the vendor agreement template from the gallery or upload your company's standard terms.
- 3
Customize the Agreement
Fill in vendor details, scope of services, pricing, delivery terms, and any special conditions.
Why teams use it
- Onboard new vendors quickly by sending agreements for remote e-signature.
- Legally binding e-signatures ensure both parties are committed to the agreed terms.
- Maintain a centralized digital archive of all vendor contracts for easy access and compliance.
- Speed up procurement — vendors can review and sign from any device, anywhere in the world.
Before you send
- Clearly define the scope of services to avoid misunderstandings about what is and is not included.
- Include service level agreements (SLAs) with measurable performance metrics.
- Specify ownership of any intellectual property created during the vendor engagement.
- Add a confidentiality clause if the vendor will have access to sensitive business information.
Resources
Template readiness checklist
Use this as the pre-send review list before routing the draft through the editor.
Information to collect
- Buyer Information
- Vendor Information
- Scope of Services/Goods
- Pricing & Payment Terms
Operational review
- Clearly define the scope of services to avoid misunderstandings about what is and is not included.
- Include service level agreements (SLAs) with measurable performance metrics.
- Specify ownership of any intellectual property created during the vendor engagement.
- Add a confidentiality clause if the vendor will have access to sensitive business information.
Editor setup
- Create the draft from this page
- Place signature, date, text, and stamp fields
- Add all required signers before sending
- Download the signed PDF and audit trail after completion
Frequently asked questions
Is this vendor agreement template free?
Yes. The Docuxel vendor agreement template is completely free. Customize it for your vendor relationship and send for e-signature at no cost.
Is an e-signed vendor agreement legally binding?
Yes. Electronic signatures on vendor agreements are legally binding under the ESIGN Act, UETA, and eIDAS. They carry the same legal weight as wet-ink signatures.
Can I customize this template for different vendors?
Absolutely. You can modify every section including scope, pricing, delivery terms, and special clauses to create vendor-specific agreements.
How do I send the agreement for vendor signature?
After customizing the template, enter the vendor's email address. They receive a secure link to review and countersign the agreement from any device.
What file format is the signed agreement available in?
The fully executed vendor agreement is downloadable as a PDF with an embedded audit trail showing all signature events.