Property template
Rental Application
Screen prospective tenants efficiently with a free rental application template. Collect personal details, employment history, and references — then get it signed electronically with Docuxel.
Format
Generated draft
Workflow
Editor import
Status
Signature-ready
Party 1 signature
Party 2 signature
About this template
A rental application is a form used by landlords and property managers to collect essential information from prospective tenants before approving them for a lease. It typically gathers personal identification, employment and income details, rental history, references, and consent for a background or credit check. The signed rental application authorizes the landlord to verify the information provided and serves as the first step in the tenant screening process.
What the draft includes
Applicant Information
Full legal name, date of birth, Social Security number, phone, and email of the applicant.
Current & Previous Addresses
Rental history including addresses, landlord names, monthly rent, and reason for leaving.
Employment & Income
Current employer, job title, monthly income, and length of employment.
References
Personal and professional references with names, relationships, and contact information.
Vehicle Information
Make, model, year, and license plate for any vehicles that will be parked at the property.
Pet Information
Type, breed, weight, and number of pets the applicant intends to house at the property.
Create and sign
- 1
Sign Up Free
Create your free Docuxel account in under 30 seconds. No credit card required.
- 2
Choose the Rental Application Template
Select the rental application template from the gallery or upload your own version.
- 3
Customize the Application
Add your property details, specific questions, pet policy, and background check consent language.
Why teams use it
- Collect rental applications digitally and eliminate paper forms that can be lost or hard to read.
- Get applications signed and submitted instantly from any device — ideal for out-of-town applicants.
- Maintain a secure, organized digital archive of all applications for compliance and record-keeping.
- Speed up the screening process by receiving complete, legible applications electronically.
Before you send
- Ensure your application complies with Fair Housing laws — never ask questions about protected classes.
- Clearly state any application fees and whether they are refundable or non-refundable.
- Include a disclosure about how the applicant's personal information will be used and stored.
- Request at least two previous landlord references to get a reliable rental history picture.
Resources
Template readiness checklist
Use this as the pre-send review list before routing the draft through the editor.
Information to collect
- Applicant Information
- Current & Previous Addresses
- Employment & Income
- References
Operational review
- Ensure your application complies with Fair Housing laws — never ask questions about protected classes.
- Clearly state any application fees and whether they are refundable or non-refundable.
- Include a disclosure about how the applicant's personal information will be used and stored.
- Request at least two previous landlord references to get a reliable rental history picture.
Editor setup
- Create the draft from this page
- Place signature, date, text, and stamp fields
- Add all required signers before sending
- Download the signed PDF and audit trail after completion
Frequently asked questions
Is this rental application template free?
Yes. The Docuxel rental application template is completely free. Customize it for your property and start collecting applications at no cost.
Is an e-signed rental application legally valid?
Yes. Electronic signatures on rental applications and background check consent forms are legally valid under the ESIGN Act and UETA.
Can I customize this template for my property?
Absolutely. You can modify all sections including property-specific questions, pet policies, parking information, and screening consent language.
How do I send the application to prospective tenants?
Share the application via email or a direct link. Prospective tenants can fill it out and sign from any device — phone, tablet, or computer.
What file format is the signed application available in?
Completed applications are available as PDF downloads with a full audit trail showing when the applicant signed and submitted.